The client had only a few months to plan the shutdown which involved six production lines spread across a 750,000-square foot production facility.
RS Integrated Supply began by reviewing the client’s required items and kitting requirements. The client team along with RS Integrated Supply buyers and managers outlined the steps required based on complexity and volume of materials and then began ordering the parts.
The team entered each part into the purchasing software system, identified suppliers required for those items and set up accounts with those suppliers, including arranging credit where needed.
At the same time, a master tracking document was created to understand the purchasing scope for each item and identify savings opportunities by working with partner suppliers.
Once vendor selection was completed, purchase orders were sent, and confirmation received, including the ability of the selected vendors – dozens in all – to meet the project timeline.
As materials arrived, each delivery was tracked and recorded, offering real-time status on percentage filled, location, etc.
Items were placed in designated staging areas of a 15,000 square-foot warehouse and labelled with critical details. They were placed in clear bags at proper quantity and, when complete, the bag heat-sealed, with a final label that included part number, client part number, description, quantity, work order and area delivery designation (inside the plant). An index number was also added to speed inquiry resolution. The index number identified where it is stored, where it is going, what percentage of materials are delivered, the assigned work order number and other information.
The finalized kits were then delivered to the client and placed in designated holding areas until needed.